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The following policy is designed to inform you how your educational information can be used and shared as well as to
communicate to you how you can gain access to this information. Please read this information carefully.
FERPA gives students who reach the age of 18 or who attend a postsecondary institution the right to inspect and review their own Educational
Records. Furthermore, students have other rights, including the right to request amendment of records and to have some control over
the disclosure of personally identifiable information from these records.
Our Commitment
Central Christian College of the Bible understands that your educational and financial information is private.
CCCB is committed to protecting your privacy by ensuring the confidentiality of your personal information.
An "educational record" means any information recorded in any way, including handwritten, print, computer media,
video or audio tape, film, photographs, microfilm, or microfiche, that are directly related to a student and maintained by the
institution or by a party acting for the institution.
By law we must:
- Keep your academic and financial information private
- Give you this policy outlining our legal duties and practices
- Follow the terms of the policy in effect at the current time
Who will have access to your information?
Central Christian College of the Bible will allow access to your educational information to the following individuals
who have a legitimate educational or administrative interest in your records:
- Office of the President
- Office of the V.P. of Academics
- Office of the Registrar
- Office of the Director of Admissions
- Office of the Financial Aid Director
- Office of the Director of Information Systems
- Office of the V.P. of Student Development
- Professors (for classes you are enrolled in)
Central Christian College of the Bible will allow
access to your financial information to the following individuals:
- Office of the Financial Aid Director
- Office of the President
- Office of the Chief Financial Officer
- Office of the Executive VP of Institutional Effectiveness
- Office of the Registrar
- Office of the Director of Information Systems
- Office of the V.P. of Student Development
- Office of the Account Manager
- Office of the V.P. of Institutional Advancement
By law, Central Christian College of the Bible is also required to make your information available to the following
agencies and individuals involved in conducting any audit, program review, investigation, or other review authorized by law:
- An independent auditor
- Secretary of the U.S. Department of Education
- Inspector General of the Department of Education
- Comptroller General of the United States
- Attorney General of the United States
- Association of Biblical Higher Education
- State and Local Officials
- Alleged victim of a crime
- Parent of a dependent student as defined by the IRS
- Parent of a student under 21 regarding the violation of a law regarding alcohol or drug abuse
By law (except for the individuals and agencies requesting access or disclosure of your information in the
proceeding lists) we must:
- Keep a record of each request for access to your information
- Keep a record of every disclosure of information
Your Financial Aid Information
The Financial Aid Office is charged to make sure you have all your financial aid in place at the time of registration.
Your signature on a loan request, a FAFSA form, or other presentation of scholarship information to the Financial Aid Office by the
student or organization to process, constitutes consent for the Financial Aid Office to release personally, educational, and financial
information to those organizations or individuals to process said Financial Aid. You as a student do not have the right to view your
parent's financial information included in your FAFSA or sent for verification requests.
What are your rights to your records?
You may make a written request of CCCB to review your student records. CCCB must provide you with your records within 45 days of the
request. If you request copies of your records, CCCB may charge a fee for the cost of copying, mailing, or other related supplies.
You may also request an amendment to your records. CCCB retains the right to deny your request
for any reason.
You may request a hearing in the event your request for an amendment is denied to challenge the contents of the education records, on the
grounds that the records are inaccurate, misleading, or violate the rights of the student. You must make this request in writing and
submit the request the Registrar of the college. The decision from the hearing committee will be final.
What are your rights concerning the Student Directory
You have the right to consent to, or withhold disclosure of, personally identifiable information. This includes the right to refuse the
release of directory information without your written consent. Central's directory information includes your full name, your CCCB email
address, telephone number, photograph, major field of study, college honors, degrees awarded and whether or not you are currently enrolled,
and your class level.
If you do not wish your directory information to be included, you will have the opportunity at each semester's registration period to indicate
that you do not want your information included in the Student Directory. In addition, at any time you may contact the Registrar's office
requesting that your information no longer be disclosed.
It is also the policy of CCCB that it will release Student Directory information to outside organizations or individuals if their inquiries
are related to course work, such as SALT, and Internships.
Requests from Third Party Disclosure of Educational Records
It is the policy of Central Christian College of the Bible not to release third party requests to view your educational records without your
written consent except for the exceptions listed above. You may go to the Student Service Office to obtain a consent form to add or remove
someone from your disclosure list.
Records that are Subpoenaed
If your records are subpoenaed by a law enforcement or court, CCCB will make a reasonable effort to contact the student by phone or by e-mail
in order that the parent or eligible student may seek protective action. If the student does not respond, or the student cannot be contacted,
CCCB will comply with the court order.
Privacy & Timely Warning Law
Privacy laws does not preclude CCCB's compliance with the timely warning requirements set forth in the Campus Security/Clery Act and takes
precedence over FERPA requirements. Therefore, Central can make a timely warning report to the campus community on criminal activity, and
even if CCCB discloses the identity of an individual the school has not violated the Privacy Policy.
Records of a disciplinary action or proceeding are considered education records of a student, and cannot be made available to the public
without the consent of the student except for the following circumstances:
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The final results of disciplinary proceedings to anyone if the violation was a crime of violence or a non forcible sexual offense, and the
school concludes that a violation of the institutions' rules or policies did occur.
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The final results of a disciplinary proceeding to the victim of a crime of violence or a non forcible sexual offense, when the proceeding was
in reference to that crime, that school may disclose the result of the proceeding, regardless of whether the school concluded that a violation
was committed.
Students' Rights After Ceasing Attendance or Graduating
Students who have ceased attendance or have graduated from an institution of higher education have basically the same FERPA rights as students
currently attending the University, including the right to:
- Inspect their Educational Records
- Have a hearing to amend an education record, and
- Have their education privacy protected by the institution.
Once a student leaves the college, they do not have the right to request privacy.
References for Students by Faculty
FERPA's prohibition on disclosure of personally identifiable information from an educational record of a student applies to any kind of
nondirectory information (e.g., performance in class, grades, attitude, motivation, abilities, background) conveyed in writing, in
person, or over the telephone to third parties. Written permission is required to divulge this information.
Violation & Complaints of Student's Rights
If, at any time you feel your FERPA rights have been violated, please contact Richard Fordyce, Executive Vice President Institutional
Effectiveness, to lodge your complaint.
Complaints regarding violations of a student's rights under the Act may also be filed with The Family Policy Compliance Office, U.S. Department
of Education, 600 Independence Avenue SW, Washington DC 20202-4605. You may also call (202) 260-3887. Persons filing complaints with the US
Department of Education under FERPA must have legal standing. A complainant must be a parent or eligible student affected by alleged violations.
This is consistent with other laws affording specific rights to persons.
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